Payroll Technician
Location: Orange California
Description: City of Orange, CA is looking of Payroll Technician right now, this occupation will be placed in California. For detail informations about this occupation opportunity kindly read the description below. The City of Orange is recruiting for one (1) full-time Payroll Technician. The City of Orange Finance Department is seeking a professional, detail oriented, self-disciplined employee with payroll proc! essing experience. The ideal candidate must be comfortable in a highly structured work environment as a member of a cohesive team, with experience in support of collective bargaining units using Eden Payroll. The City participates in a 9/80 work schedule, with City Hall closed on alternating Fridays, plus a mandatory 5% unpaid work furlough closing City Hall an additional Friday per month.
DEFINITION:
Under general supervision, performs complex technical accounting work required to coordinate the preparation of the City’s payroll; maintains centralized payroll operations; prepares, maintains, and distributes a variety of payroll records and reports; prepares information in support of collective bargaining; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Payroll Manager. Exercises no direct supervision over staff. May exercise technical and functional direction over and! provide training to less experienced employees.
C! LASS CHARACTERISTICS:
This is an advanced journey-level and specialized class in the paraprofessional accounting series that performs a variety of technical duties in support of the City’s payroll and benefits systems. Incumbents are responsible for the overall preparation and distribution of payroll, maintenance of payroll records, and required reporting in accordance with Federal, State, and local laws, rules, and regulations. This class is distinguished from Accountant in that the latter is a professional-level class and requires a four-year college or university degree.
Examples of Duties:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Receives, reviews, verifies, and processes time recording documents to prepare payroll for all City employees; audits such documents f! or completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records. Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, overtime hours, cost-of-living adjustments, incentive and/or premium pay, retroactive pay, benefits withholdings, wage garnishments, workers compensation claims, and final paychecks and pay-offs based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions; prepares payroll warrants and wire transfers; prepares reports and payments for various tax, financial, and insurance organizations. Conducts wage rate analyses; prepares alternative wage and salary packages used in collective bargaining; develops and drafts personnel rules and policies as they relate to payroll in coordination with the Payroll Manager and/or Human Resources. Interprets, applies, explains, and ensures compliance with provisions of collective ! bargaining contracts and personnel rules as they apply to payroll and a! wide variety of paid and unpaid leave usage; suggests contract and rule changes to improve payroll and time reporting. Applies and ensures compliance with applicable tax laws and rulings with regard to the employee benefits program as well as earnings. Receives and verifies timesheets; checks for available sick leave and vacation days and other types of available leave days and inputs into payroll system; advises supervisors and employees on requirements of union contracts for time reporting. Processes personnel transactions making appropriate adjustments/changes in the payroll system. Prepares reports and payments for employee retirement benefits; prepares quarterly Federal and State tax reports. Prepares insurance premium statements for payment; updates insurance changes for City employees. Assists departments and employees by providing payroll information, explains procedures, and answers labor contract questions pertaining to payroll. Maintains a variety of files and r! ecords related to the City's payroll system and general accounting techniques and procedures; reconciles transactions and data as directed; records changes and resolves differences, maintains the accuracy of the accounting and financial records. Posts and balances data to various general ledger accounts, registers, journals, and logs according to established accounting techniques and procedures. Checks and tabulates statistical and financial data. Assists the Payroll Manager with special projects as required. Performs other duties as assigned.
Typical Qualifications:
Knowledge of: Public agency finance and account functions, payroll processes and techniques, employee benefits processes as they relate to payroll, and laws, rules, regulations, procedures, and office practices related to the processing and recording of payroll and financial transactions related to employee benefits. Computerized accounting and finance systems and computer software an! d systems related to finance and payroll processes; other computer appl! ications related to work, including word processing and spreadsheet software. Record keeping, information processing requirements and rules and policies related to the production of an employee payroll. Payroll reporting and payment requirements of various State and Federal agencies, retirement systems, and benefit providers. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the City’s various Union Memoranda of Understanding and related contracts and documents. Principles and practices of auditing payroll documents. Modern office practices, methods, and computer equipment. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to:
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, ! rules, regulations, policies, and procedures of accounting, payroll processing, employee record-keeping functions, basic employee benefits processes, and Union Memoranda of Understanding. Review payroll and other financial documents for completeness and accuracy. Review, post, balance, reconcile, and maintain accurate and confidential payroll records. Work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues. Compose correspondence and reports independently or from brief instructions. Establish, maintain, and research payroll and related accounting records and files. Make accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions. Organize own work, set prioritie! s, and meet critical time deadlines. Operate modern office equipment in! cluding computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework or specialized training in payroll, accounting, or a related field and three (3) years of experience that has included the maintenance, processing, and preparation of employee payroll and/or financial and accounting processing and record keeping.
Licen! ses and Certifications:
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment, is required.
Supplemental Information:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
If you were eligible to this occupation, please email u! s your resume, with salary requirements and a resume to City of Orange, CA.
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This occupation starts available on: Wed, 21 Aug 2013 04:41:13 GMT