Executive Administrative Assistant
Location: Anaheim California
Description: L-3 Communications is currently interviewing Executive Administrative Assistant right now, this career will be placed in California. Further informations about this career opportunity please give attention to these descriptions. -
Requisition ID
050676
USA-California-Anaheim
Description
Summary
Provides administrative assistance ! to the President and senior leadership of L-3 Integrated Sensor Systems (ISS) Sector.
Essential Duties and Responsibilities
·
Handles all types of administrative functions including extensive calendaring, document production and filing, PowerPoint presentations, attendance and minutes at team meetings.
·
Establishes effective and positive working relationships with others including: internal administrative team members, consultants, vendors, and administrators and executives across L-3.
·
Manages multiple complex calendars, of the executive team.
·
Anticipates and uses initiative to schedule or reschedule meetings and appointments based on personal knowledge of workload and priorities.
A great deal of time will be spent scheduling and updating meeting notices for the department on a daily basis.
·
Provides domestic and international travel support, including the ! tracking and completion or expense reports, for the senior lea! dership team as required, ensuring corporate policies and guidelines are followed. This may include personal travel and appointments for the President.
·
Manages format and revises meeting agendas and minutes, updates weekly reports, formats presentations from multiple sources
·
Screens telephone calls, visitors, letters, answers routine questions, and furnishes information.
·
Uses judgment to handle inquiries from managers, employees, and other parties independently.
·
Stays well versed on software and electronic tools including Microsoft Office, travel websites and expense management tools.
·
Resolves concerns/issues as necessary. When referral is required, develops follow-up procedures to ensure that pending matters are handled in a timely manner.
·
Assists with the coordination of on-site and off-site company meetings, company events, and customer visits. Th! is may include set-up and takedown of prepared meals for customers and senior leadership.
·
Coordinates other special projects as required by the President and/or his direct reports.
·
Seeks ways to improve processes and eliminate inefficiencies. Follows defined processes ensure proper conformance to established policies and procedures and support our ISO quality system by assisting in the development of quality system documentation (as required)
Bringing the future into focus...
Headquartered in New York City, L-3 Communications (NYSE: LLL) is the 6th largest Defense Contractor, employs over 64,000 people worldwide. Posting $13.1B in sales in 2012, L-3 is a prime contractor in Command, Control, Communications, Intelligence, Surveillance and Reconnaissance (C3ISR) systems and government services. L-3 Integrated Sensor Systems Sector (ISS), is a $1B+ sector with five divisions.
The divisions within the I! SS Sector are leaders in the design, manufacturing, and test of space, ! airborne and ground-based optical subsystems and EO/IR sensor systems for NASA, DoD, and commercial markets.
Qualifications
Requirements
5 years of experience supporting Senior Executives in a large corporate environment. Experience in a defense, high technology, and/or a manufacturing environment preferred.
A H.S. diploma is required with BA in Business Administration or equivalent preferred.
Proven ability to manage complex calendars for executives in Microsoft Outlook.
Previous Experience in extensive travel booking; domestic and internationally.
Exceptional knowledge of business English, grammar, spelling, math, modern office practices and procedures, record keeping methods, digital asset management.
Expert knowledge of MS Office including Word, Excel, and PowerPoint.
Prior experience with Microsoft Access, Adobe Acrobat, Photoshop and other graphics programs is preferred.
Previous! success in executive support and relationship building in a highly-decentralized, multi-site environment.
Candidates must be US Citizens and meet eligibility requirements to access classified information.
Excellent written and verbal communication skills with expert writing and document formatting skills.
Strong organizational skills and ability to complete a high volume of tasks accurately and efficiently.
Ability to think on his/her feet and adapt to a constantly changing and fast paced environment.
Is dependable, flexible, anticipates issues, works smoothly with others and works to continually improve the organization.
Is professional, assertive, and willing and motivated to try new tasks and learn new skills.
Ability to work well with diverse personalities and maintain a positive sense of humor.
Ability to complete a very high volume of critical tasks accurately and efficiently.
Ability to! maintain confidentiality and professionalism.
Working Conditi! ons
A.
Physical Requirements
Able to sit for prolonged periods and use a computer/keyboard.
Able to use standard office equipment.
Able to lift up to 10 pounds and reach for items on shelves.
B.
Work Environment
Typical office environment.
Fast paced, schedule-driven environment.
Willing and able to work extended hours when necessary.
L-3 ISS is an Equal Opportunity and Affirmative Action Employer.
US Security Clearance Required
:
None
Schedule
:
Full-time
Shift
:
Day - 1st
Travel
:
No
- .
If you were eligible to this career, please email us your resume, with salary requirements and a resume to L-3 Communications.
If you interested on this career just click on the Apply button, you will be redirected to the official website
This career starts available on: Thu, 01 Aug 2013 23:32:16 GMT