This is an administration and operation role that primarily focuses on coordinating, maintaining records, issuing/receiving vehicles, and evaluating various work-related tasks in accordance with the company rules and regulations.
Essential Duties and Responsibilities
- Coordinate the delivery of keys and vehicles and paperwork to the drivers.
- Coordinate repairs, recalls and all scheduled maintenance of vehicles as needed.
- Make sure keys, vehicles and fuel cards are issued and returned as in same condition.
- Coordinate pick up and drop off vehicles from Police station/Auto company when necessary.
- Vehicles inspection upon issuing & receiving for damages and to inform driver about damages/mishandling etc.
- Guide and train drivers about vehicles mishandling charges and penalties.
- Maintain and keep accurate records of vehicles used by the drivers.
- Maintenance/repair estimations from service providers to verify and to ensure charges are meeting with contract terms and conditions as well as maintain this record for each vehicle.
- Keep Fleet Manager informed of current issues with vehicles and service providers reported by drivers.
- Ensure vehicle registration, Food delivery permit and delivery permit is up to date.
- Ensure to train the guide driver about safety of the vehicles, cleanliness, and no smoking/eating policy to implement and coordinate with quality team to ensure the rules are followed.
- Provide clarity on invoices provided by service provider needs to be verified and ensure to match with estimations and approvals.
- Track and monitor vehicles activities using GPS system provided by company.
- Maintain the data for misuse vehicles and record the deduction for each driver.
- Support team for other tasks i.e., collecting data for 3PL’s bikes/cars etc. investigation and ad hoc task by department manager.
- Maintain the incident report for all the accident vehicle record.
- Coordinate with the vendor for the replacement.
Qualifications and Experience
- Arabic language fluency is required.
- Must be able to use G-Sheets, and MS Office
- Must have knowledge to inspect vehicles for damage and repairs.
- Must have 1 to 2 years’ experience in Fleet industry.
Skills and Abilities
- Effective time management
- Multi-tasking
- Pro-active
- Organizing skills
- Effective teamwork
- Process oriented
- Ability to communicate effectively in English/Arabic/Hindi including writing skills.
- Initiative, ability to manage own time.
