Payroll/HR Generalist vacancy at FreshPoint in Los Angeles

FreshPoint is presently looking of Payroll/HR Generalist on Sun, 22 Jul 2012 09:23:15 GMT. JOB TITLE: Payroll/HR Administrator FLSA STATUS: Non-Exempt DEPARTMENT: HR/Accounting LOCATION: FreshPoint So. Cal. REPORTS TO: HR Manager/VP of Finance DATE: August 2011 GENERAL PURPOSE OF THE POSITION: Payroll maintenance and verifying accuracy of bi-weekly payroll for processing for union and non-union associates. Prepare a variety of reports, administer benefits, and assist human resources...

Payroll/HR Generalist

Location: Los Angeles California

Description: FreshPoint is presently looking of Payroll/HR Generalist right now, this vacancy will be placed in California. Further informations about this vacancy opportunity kindly see the descriptions. JOB TITLE: Payroll/HR Administrator FLSA STATUS: Non-Exempt

DEPARTMENT: HR/Accounting LOCATION: FreshPoint So. Cal.

REPORTS TO: HR Manager/VP of Finance

DATE: August 2011

GENERAL PURPOSE OF THE POSITION: Payroll maintenance and verifying accuracy of bi-weekly payroll for processing for union and non-union associates. Prepare a variety of reports, administer benefits, and assist human resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
 Maintain ADP TimeSaver system and all functions.

 Responsible for verifying work hours and input biweekly totals into the system. Investigate and resolve discrepancies in hours, missing punches, etc. prior to payroll processing.

 Create CSV files for weekly/monthly commission, night warehouse incentive, gas cards, quarterly bonus, sick time for union payout, salary vacation, miscellaneous, etc.

 Run biweekly timesheets, distribute, obtain sign-offs from associates & management, and verify associates meal periods are in compliance with Company policy and California law. Issue discipline when necessary.

 Monitor absenteeism and tardiness daily for union associates. Issue occurrences and discipline in accordance with Company policy.

 Process and track paid time off (sick time, vacation, bereavement, jury duty, floater, and holiday pay) and maintain accuracy of accruals for all associates.

 Run reports (ALPAY 001,003,005,010,011), verifying accuracy of payroll prior to transmitting.

 Liaison between corporate office, associates, and managers, interfacing with all phases of payroll and benefits.

 File bi-weekly payroll, timesheets and file individual payroll forms in personnel file.

 Prepare manual payroll for any wages or adjustments not included in bi-weekly payroll.

 Prepare selected Weekly & Monthly headcount and payroll statistics reports for Finance by predetermined dates.

 Responsible for new hire orientations and completion of paperwork, entering new employees into the time system and training new hire (if applicable) on how to clock in and out using the time clock.

 Track and process all I-9 re-verifications as needed.

 Administer all non-union benefits, including open enrollment, changes, and responding to associates inquires.

 Responsible for accurately completing and processing billings for the union health & welfare, and union dues on a timely manner. Including researching discrepancies.

 Responsible for notifying Associated Produce Dealers and the Union on a timely basis of all change of status (new hires, termination, rate changes, and leave of absences).

 Responsible for maintain information for new hires, terminations, transfers, rate changes, change of address, LOA and performance reviews.

 Verify employment and prepare wage statements.

 Prepare reports (earning history, seniority, birthday, anniversary, performance review, etc.) requested by managers by using Report Smith and tailoring the report to their requirements.

 Process unemployment and disability paperwork as needed.

 Conduct Ethics Training

 Maintain confidentiality surrounding all payroll and HR functions.

 Follow and enforce Company policies and procedures.

 Maintain a high level of professionalism at all times.

 Attending department meetings and Company functions as requested.

 Assist Human Resources Manager

 Good attendance and adherence to the work schedule.

 Other duties as assigned.

QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the essential duties and responsibilities of this job.

 Knowledge of federal and state employment laws and regulations.

 Must be able to work with all levels within the organization in a professional manner.

 Working knowledge regarding the administration of benefits.

 Intermediate to advance Microsoft Excel & Word knowledge.

 Excellent verbal & written communication skills.

 Strong problem solving skills with ability to prioritize & multi-task.

 Ability to work independently and in teamwork atmosphere.

 Team player, self-motivated and able to work in a fast pace environment

 Good math skills

 Ability to multiple tasks

 Detail oriented

 Must be able to research information and analyze data to arrive at valid conclusions.

 Ability to prepare comprehensive reports clearly and concisely, both orally and in writing.

 Proven ability to effectively interface with a variety of people with varied backgrounds and maintain confidentiality.

 Bi-Lingual (Spanish and English)

EDUCATION and/or EXPERIENCE:
 High School Diploma. Associates degree in business or liberal arts field, preferred.

 Minimum of three years experience as the administrator of a mid-size payroll operation. ADP and Report Smith experience preferred

 Two years of Human Resources experience, preferably in a generalist capacity.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to use hands and fingers, handle or feel; reach with hands and arms, and sit for extended periods and perform repetitive movements in wrists and arms on a frequent basis. The employee must be able to frequently stand, stoop, bend, kneel, and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:
Office and refrigerated warehouse environment

This Job Description is not an employment contract. The company reserves the right to change the job description and the job duties at any time without notice.

I certify that I understand the job description, I possess the above qualifications, and that I can perform each of the above functions with or without an accommodation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. An individual should contact his or her supervisor or the human resources department if he or she believes that an accommodation is needed.
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If you were eligible to this vacancy, please email us your resume, with salary requirements and a resume to FreshPoint.

If you interested on this vacancy just click on the Apply button, you will be redirected to the official website

This vacancy starts available on: Sun, 22 Jul 2012 09:23:15 GMT



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