IT Department Assistant
Location: San Francisco California
Description: HOK Group, Inc. is currently seeking to employ IT Department Assistant right now, this job will be placed in California. More details about this job opportunity please read the description below. Manages day to day workflow of the department. Requires extensive contact, including frequent telephone, email and personal contact, with internal employees and external clients.
Inputs! data into and provides support for various information systems, including wiki, blog, microblog, intranet, and other Sharepoint resources. Will also provide use and standards training to IT staff for these systems.
Provides administrative support to one or more leaders or a department including opening and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
Serves as meeting coordinator for vendor, departmental and /or office meetings. This will also include taking meeting minutes, creating agendas and presentations.
Manages department records, such as organization and e-filing of contracts, maintaining a due date list, etc.
Creates reports as needed.
Will prepare correspondences and documentation.
Will be involved in project workfor IT department. This may include doing research and assisting with or taking on projects.
May perform other administrative duties for the department! .
Takes personal responsibility for fostering a green workplace through sustainable work practices.
Required Skills
Advanced knowledge of administrative practices and procedures.
Flexible and able to function well in a fast-paced environment.
Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
Great interpersonal skills and the ability to interact with all levels of staff.
Expert multi-tasker and prioritizer.
Proven ability to independently solve problems.
Highly organized and meticulously detail-oriented.
Ability to work independently with little to no supervision and in a team environment.
Outstanding communication skills - verbal, written and graphical.
Proficiency in MS Office including Excel, Word, PowerPoint, Visio, Sharepoint and Outlook.
Experience in MindManager a plus.
Ability to learn! and master new information technology systems.
Information management experience a plus.
Required Experience
High school diploma or equivalent required; Bachelor’s degree preferred.
2 plus years’ supporting at an administrative level.
Previous experience in architecture or related professional services firm preferred.
HOK is an Equal Opportunity Employer/Affirmative Action employer.
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to HOK Group, Inc..
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This job starts available on: Wed, 27 Mar 2013 08:02:02 GMT